07985 061399 steve@sdcoaching.co.uk

Privacy policy

 

Privacy Notice — Steve Daniels Coaching

Last updated: 06/03/2026

1. Who We Are

Steve Daniels Coaching (“we”, “us”, “our”) provides running coaching services including 1‑to‑1 coaching, group sessions, RunTogether‑based sessions, online coaching plans, and related activities.
We are the Data Controller for the personal data we collect and process. 

If you have any questions, contact:
Email: steve@sdcoaching.co.uk
Phone: 07935 061399

2. What Personal Data We Collect

We only collect data necessary for coaching, safety, communication and service delivery. This may include:

Basic identification and contact data

  • Name
  • Email address
  • Phone number
  • Emergency contact details
  • Address (optional)

Coaching‑related data

  • PARQ/health questionnaire responses (e.g., medical conditions relevant to safe exercise)
  • Training history, goals, performance metrics
  • Session attendance records
  • Notes relating to your coaching programme

Digital data

  • Emails you send to us (including metadata such as IP addresses) 
  • RunTogether booking and attendance details (if using the platform)

We do not collect unnecessary data about you.

3. Why We Collect Your Data (Lawful Basis)

We process your data under the following lawful bases:

Contractual necessity

To deliver coaching services, including:

  • Managing bookings and scheduling
  • Providing tailored training plans
  • Contacting you about sessions or programme changes
  • Monitoring progress and adapting coaching accordingly

Legitimate interests

To:

  • Ensure your safety during sessions
  • Share emergency information with medical personnel if needed
  • Manage group‑session logistics and communication
  • Inform you about relevant upcoming sessions, events, or changes

Consent (only where required)

  • For processing special category data (e.g., health information)
  • For optional communications such as newsletters
    You may withdraw consent at any time.

4. How We Use Your Data

We will use your personal data to:

  • Deliver safe, tailored coaching
  • Provide access to and manage RunTogether group sessions
  • Contact you regarding bookings, cancellations or changes
  • Maintain training records to support your progression
  • Respond to enquiries
  • Maintain insurance compliance and duty‑of‑care obligations

5. Sharing Your Information

We only share your data where necessary and appropriate:

  • RunTogether: If you book through RunTogether, your data is processed under RunTogether/England Athletics policies.
  • Emergency services: In the event of an incident during a session.
  • Legal or regulatory requirements: If required under UK law. 
  • Other professionals: Only with your explicit consent (e.g., physiotherapists or medical practitioners). 

We do not sell or trade your data.

6. How We Store and Protect Your Data

We take reasonable technical and organisational steps to protect your information, following data‑protection expectations set out by:

  • ICO guidance for small businesses
  • England Athletics club GDPR frameworks 

Measures include:

  • Secure, password‑protected digital storage
  • Limited access to coaching information
  • Confidential handling of any paper PARQ forms or notes
  • Secure destruction of unneeded data

7. Data Retention

We retain personal data only for as long as necessary:

  • Coaching session notes: up to 7 years to meet professional‑insurance requirements 
  • PARQ/health forms: kept securely and reviewed periodically
  • Booking/attendance data: retained for up to 2 years
  • Emails: retained according to communication relevance
  • Data for minors (if applicable): retained until 7 years after turning 18

8. Your Rights

Under UK GDPR you have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request deletion (“right to be forgotten”) when applicable
  • Withdraw consent where processing is based on consent
  • Object to processing under legitimate interests
  • Request data portability

For full details, refer to ICO guidance for individuals. 

9. Cookies & Website Usage

If you use our website:

  • Basic analytics or cookies may be used (if implemented).
  • You will be informed on first visit via a cookie notice.

This aligns with ICO expectations for small organisations.

10. Complaints

If you have concerns about the way we handle your data:

  1. Contact us directly first.
  2. If unresolved, you may contact the Information Commissioner’s Office (ICO) at ico.org.uk.